Monday, September 30, 2019

Preparing to Upgrade - Implementing a Strong SAP BI Content Storage Strategy


When you are thinking about upgrading your SAP BI system or migrating to a new version of SAP BusinessObjects, it’s important not to lose sight of where the value lies in that system: the value is in your BI system content.

Implementing a robust system content storage strategy is a critical step in preparing to upgrade your system, or to migrate your content between systems. Such a strategy ensures that your report objects, report instances, universes, connections, users, groups, security and schedules are safely stored in a smart repository that allows fast and simple system content promotion.

When you are planning ugrades and migrations, you need to prioritize your system content. You can greatly simplify your upgrade process and save valuable time by implementing the APOS Storage Center solution. Storage Center's extract and export features maintain document of record integrity for the migration process.

APOS Storage Center is a dedicated SAP BusinessObjects document lifecycle management solution. It simplifies the process of backing up objects, including instances, from a source system and restoring them to a target system. Use APOS Storage Center to implement a proactive system storage strategy and you will greatly simplify the entire migration process, because you will only have to migrate necessary system content. You can archive content not seen as essential. Should some of that archived content be needed, Storage Center gives you the ability to restore it selectively, to its original location or to any other location you specify.

With APOS Storage Center, you will be able to:
  • Automate system backup & content archive
  • Restore selectively
  • Promote strategically
  • Apply versioning
  • Manage document lifecycles

Using APOS Storage Center, you can deliver balance in the way your organization handles system performance, user navigation, audit requirements, storage resources and technical debt. Find out more:


APOS Upgrade BI S3


We've extended the thinking in our Manage BI S3 framework to address upgrade and migration challenges, resulting in the Upgrade BI S3 framework.

As you may recall, the Manage BI S3 framework leads you to Manage Smart, Manage Strong, and Manage Simple.



The Upgrade BI S3 framework incorporates migration and upgrade concerns into this framework, so you Upgrade Smart, Upgrade Strong, and Upgrade Safe. Simplification of the upgrade process continues to be a key objective, but additional risks that arise during the platform transition process require greater emphasis on managing a Safe migration.


Upgrade Smart

To upgrade smart is to:
  • Establish clear and granular visibility into your BI system, including content, structure, security, users, and usage patterns
  • Identify potential challenges and opportunities for your upgrade process
  • Clarify project plans and scope
  • Pinpoint actionable information


Upgrade Strong

To upgrade strong is to:
  • Remove unnecessary content from the project scope
  • Remove unnecessary steps from the process
  • Automate time-intensive content control actions
  • Automate time-intensive platform control actions


Upgrade Safe

To upgrade safe is to:
  • Protect and safeguard system content assets
  • Contain system transition risks, such as unintended system changes, mistranslations, or loss of content
  • Mitigate human error risks
  • Validate process accuracy
  • Guard system integrity



Wednesday, September 25, 2019

What Is Deep System Knowledge?


If you have attended any of our numerous webinars on SAP BI migration and upgrades, you will have heard us refer quite often to the concept of “deep system knowledge” and how important it is to establish such knowledge before any great undertaking such as a system migration or upgrade.

But what exactly does “deep system knowledge” mean?

If you are an SAP BI platform manager or administrator, you must have a pretty good knowledge of your system, but the difference between your knowledge and deep system knowledge is the complete snapshot and statistical analysis that is made possible by answering some pointed questions about your system.

With a panoramic snapshot of your SAP BI system at a point in time, you can:
  • Inventory and catalog your existing reports to know where your reports and instances are, which reports are in use, by whom and how frequently
  • Document report composition and connections
  • Identify and prioritize what needs to be migrated
  • Validate report content prior to migration
  • Establish performance benchmarks

For platform managers and BI administrators planning a migration or upgrade, deep system knowledge is due diligence.

View our recent webinar on demand:


…to find out more about upgrade and migration planning best practices.

Learn more about how APOS Well Managed solutions & migration resources can help you get ready for your next move.

Tuesday, August 6, 2019

APOS Insight for Cloud - SAP Analytics Cloud Monitoring & Analysis


We are pleased to announce the release of our new APOS Insight for Cloud solution, which let's you configure and run a service to monitor the performance of SAP Analytics Cloud stories, send notifications to selected recipients when the stories' performance crosses pre-defined thresholds, and collect statistics over time that you can use to compare access between locations using your Cloud deployment.

By comparing statistics amongst locations, you can formulate an understanding of your system's performance. You can also set thresholds and send notifications when the system does not perform according to the standards established in those thresholds.

This means that you can:
  • Compare performance between multiple office locations
  • Alert using email or SNMP for a direct connection to your monitoring suite
  • Keep track of your connection performance data over time



Wednesday, June 12, 2019

Managing SAP BI Security – Sensitive Data Governance


Managing security within your SAP BI deployment is hard enough, but you also have to be concerned with your deployment's periphery, and its relation to external data sources.

The APOS Intelligent Data Access Controller (IDAC) extends the BI administrator's control of data processes beyond the BI system to the data sources themselves. IDAC gives you the ability to monitor and manage queries from your BI system to all of your enterprise data sources.

New and evolving regulatory requirements create additional complexity for BI platform managers and administrators. To meet these requirements and overcome complexity, you need to take a proactive approach to data access, audit and accountability within your SAP BusinessObjects deployment. You need to know who is doing what, where, and when.

IDAC is an intelligent, data source agnostic solution that can vastly improve the ability of BI platform managers, administrators and technicians to exert control over data and data access across multiple applications, operating systems, and data sources and types. This solution helps you manage and audit data access and activity across technologies, while improving system performance, information security, data privacy, and regulatory accountability.

Flagging Sensitive Data
When you are reviewing the security of your BI system, sensitive data deserves special consideration, especially in industries such as financial services and healthcare, where the security and privacy of data is highly regulated. BI platform managers and administrators need to be able to track user access and report on it to the appropriate regulatory and internal governance authorities when necessary. Unauthorized access constitutes a data breach, regardless of intention, and regardless of whether it is external or internal.

One of the key features of the IDAC solution is the ability to track specific fields. For example, in a healthcare environment, you can set up alerts to be triggered by a query against a Patient ID. This is particularly useful, because under HIPAA a patient has the right to know who has accessed their health records. A query to the IDAC database can give you this information immediately. You can also use the data from the IDAC database to analyze user behavior over time.

Friday, June 7, 2019

Managing SAP BI Security - Data Distribution Governance


BI publishing answers a very complex question that many organizations are currently facing. The question is this: how can an enterprise cope with an exponential growth in data, data types, and data sources, meet expanding regulatory requirements, cater to increased stakeholder communications needs, and manage security, privacy and other risks ‑ all while reducing costs and increasing shareholder value?

Part of the objective of implementing distribution technology is to maximize ROI, competitive advantage and stakeholder value, while minimizing risk.

The information-intensive nature of modern organizations, along with the complexity of the regulatory landscape, make the collection, generation and distribution of enterprise information critical. The right information has to get to the right recipients at the right time and in the right format.

APOS Publisher
The APOS Publisher solution helps enterprises using SAP BusinessObjects in complex publishing scenarios to execute tightly controlled document production, publishing and distribution workflows. Using Publisher's advanced bursting, automation, workflow monitoring, interactive process control, assured delivery, and enhanced distribution, encryption, and integration capabilities, enterprises can reduce risks, increase the ROI on their BI system, and build stakeholder value.

APOS Publisher for Cloud
APOS Publisher for Cloud takes lessons learned from BI publishing and applies them to SAP Analytics Cloud. It automates processes for bursting personalized SAP Analytics Cloud stories to end users. Dynamic, security driven processes with strict filters provide SAP Analytics broadcasting capabillities and help administrators ensure users receive only the data to which they are entitled.

Thursday, May 30, 2019

Salesforce Live Data Connectivity for SAP Analytics Cloud


APOS is happy to announce that the APOS Live Data Gateway now provides live data connectivity between SAP Analytics Cloud and Salesforce.

Salesforce is a widely used CRM system, with a reported 150K+ customers globally. Clearly there is an immense amount of critical data in Salesforce that needs to be incorporated into a comprehensive analytics strategy. SAP Analytics Cloud, combined with the APOS Live Data Gateway, can now take advantage of Salesforce data without the need for data replication or bulk data movement. Simply connect live from SAP Analytics Cloud to Salesforce, and leverage the data from where it currently resides.

Live data connectivity means:
  • Data never leaves the firewall
  • No data movement, data replication, or duplication in data modelling
  • No duplication in security modelling
  • Data is always current
  • No data limits

Contact APOS to learn more about how you can make a live connection to Salesforce from SAP Analytics Cloud.